In the past sharing files among colleagues involved printing out documents or physically passing them to each other. This was inefficient and resulted in a lot of mistakes and miscommunications. The modern alternative is using file-sharing software which allows employees to upload to download, transfer and upload different types of files through the internet or through a network. The best document sharing applications come with features like version control, centralized data storage, and real-time collaboration to make it easier for project managers to distribute information and manage projects in real time.
Idealistically, the best tools for file sharing also permit IT to control the content https://www.sharingvirtual.net/document-sharing-online-by-board-room-for-directors/ to stop inappropriate information from being shared or sensitive information from being leaked. They also ensure that users are using the most current version of every file. Cloud-based software allows for multiple permissions, which helps to ensure security and avoid leaks of information.
Version tracking is a key feature of any document sharing software and a lot of vendors have integrated this feature into their systems to help teams avoid duplicates or working with outdated versions. You can find this in platforms that work with popular office applications such as CAD or photos and videos.
The most advanced document sharing apps also allow seamless collaboration. They are easy to use and provide users with a pleasant experience starting with the onboarding process all the way through to daily use. You should look for an intuitive interface that permits you to search for specific words or phrases in titles and text. You can also search for files by type or upload date, modification date and date and other aspects. Platforms should be able to sync files on your computer to the cloud for maximum efficiency and convenience.
